Procurement Resource Administrator (Agency Procurement & Program Administrator)

Augusta , Maine , United States | Education | Full-time | Partially remote

Apply by: May 6, 2024

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DEPARTMENT OF EDUCATION

OPERATIONS OFFICE

-Telework Available Upon Management Approval-

Opening Date: April 22, 2024

Closing Date: May 6, 2024

Job Class Code: 0335

Grade: 26

Salary: $54,620.80 - $73,756.80/Annually

Position Number: 014005532

Purpose:

This position is a pivotal member of the Department of Education's Procurement team within the Operations Office. Maine DOE Procurement is a fast-paced team environment that works across the Department to assist staff with procurement challenges, innovations, and work. The position will be at the forefront of procurement development and the building and implementation of Maine DOE procurement policies, trainings, and guidance materials. This position will be a part of efforts to ensure that Maine DOE staff are supported, and that the Department is in a position to best serve its constituencies and meet its mission.

The primary purpose of this position is to work with the Procurement Director and other staff on the Procurement Team on procurement operations across the Department. The position will prepare, review, edit contracts, RFPs, and other procurement documents. The position will recommend, develop, and implement Department procurement guidelines, policies, procedures and other modifications that can be made to improve our procurement work. This position also will play a large role in providing technical assistance to all Maine DOE staff, including creation of training programs.

Knowledge, Skills and Abilities:

• Knowledge of applicable laws, rules, regulations, policies, and procedures.

• Knowledge of budgetary and auditing techniques, methods, and practices.

• Knowledge of financial administration and contract management.

• Knowledge of program management principles, methods, and techniques for developing, scheduling, and coordinating projects and resources.

• Knowledge of the principles, methods, and techniques used to analyze and develop functional and organizational infrastructure requirements.

• Knowledge of current business and management systems, methods, and processes.

• Knowledge of quality assurance principles, methods, and techniques used to ensure a project or program fulfills organizational requirements and standards.

• Knowledge of data warehouses, user types, and system interfaces.

• Ability to monitor and evaluate the effectiveness of contracts.

• Ability to develop and instill a variety of best practices.

• Ability to gather information from a wide variety of sources.

• Ability to organize work, set priorities, and determine resource requirements.

• Ability to assess, identify, and respond to employee training needs.

• Ability to prepare technical reports and documents

• Ability to analyze issues, reach logical conclusions, and make sounds decisions.

• Ability to establish and maintain effective working relationships.

• Ability to communicate effectively.

• Ability to write clearly and effectively.

• Ability to use applicable computer programs.

MINIMUM QUALIFICATIONS

• Advanced education, training, and/or experience in contract administration, accounting, procurement, project management, financial management, or another related field and demonstrated experience coordinating multifaceted projects.

• Preference will be given to candidates with experience working independently in procurement and administration, policy development and training staff.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan – The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

  State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

  Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.