Charles Schwab Executive Administrative Assistant in Austin, Texas


Austin - TX, AUS1, 2309 Gracy Farms Lane, 78758

Rhonda Gordon


We believe that , when done right, investing liberates people to create their own destiny. We are driven by our purpose to champion every client’s goals with passion and integrity. We respect and appreciate the diversity of our employees, our clients, and the communities we serve. We challenge conventions strategically to create value for our clients, our firm and the world. We live and bring to life the concept of ‘own your tomorrow’ every day. We champion our employee strengths, guide their development, and invest in their long-term success. We hire optimistic, results-oriented, curious, innovative, and adaptable people with the desire to help our clients and one another succeed.

As a company, we were established by Chuck at over 40 years ago to champion Main Street over Wall Street, and to help Americans transform themselves from earners to owners. Through advocacy and innovation, we work to make investing more affordable, accessible and understandable for all. As we enter our fifth decade, we are looking for talented, innovative and driven people who believe they can help themselves, and our clients, create a better future.

Our Opportunity:

Charles Schwab has been a leader in financial services for over four decades, working to make investing more affordable, accessible and understandable to all. Driven by our purpose to champion every client’s goals with passion and integrity, we’re committed to providing an environment that respects and appreciates the diversity of our employees, our clients, and the communities we serve. Our goal, as seen through clients' eyes, is that Schwab continuously improves on being a premier financial service provider through best in class service, technology, products, people and advice. As an Executive Administrative Assistant, you will be responsible for providing administrative and clerical support in a timely manner for executives and subsequent team members within the CIO’s and SVP’s organizations.

What you’ll do:

  • Proactively manage the executive’s calendar including: schedule meetings and managing conflicts.

  • Coordinate, schedule and attend various meetings

  • Compile, prepare, revise and edit related notices, agenda items, and supporting documents

  • Prepare and send out notices of meetings and other events; collect, compile and evaluate information for meetings; take, transcribe and distribute minutes when needed

  • Ensure regular cadence of 1:1 with direct reports and business partners

  • Manage scheduling of leadership meetings with direct reports and setting up All-Hands meetings

  • Travel Arrangements

  • Plan and process travel arrangements for the executives

  • Prepare travel and expense report and submission in a timely manner

  • Reporting & Administrative tasks New hire on boarding and setup

  • Prepare materials utilizing an array of tools including Excel, Word, PowerPoint and Visio

  • Maintain organization chart and financial summaries

  • Asset executives with managing routing action items such as approvals for timesheets, purchase orders, invoices, etc.

  • Event Management & Coordination

  • Manage and coordinate team events for the executives’ organizations

  • Manage, collaborate and coordinate events at the Schwab Austin campus as needed.

  • Have fun at work and help others do the same.

What you have:

  • High School Diploma or higher, with 7+ years of previous experience providing executive level administrative support.

  • Strong organizational and administrative skills with the ability to anticipate, improvise, and adapt for optimal resolutions.

  • Pro-active, results-oriented style delivering outstanding quality and timeliness, while working independently with little supervision.

  • Outstanding interpersonal skills, work effectively in a team, maintain professional demeanor and composure in stressful situations, and work under deadline pressures.

  • Excellent verbal and written communication skills -- able to communicate directly, concisely and/or diplomatically as required, knowing how, when and what to communicate.

  • Ability to develop and maintain strong partnerships within and outside the organization

  • Pro-active calendar management and conflict resolution skills.

  • Demonstrated ability to handle high volumes of work in a fast paced environment and ability to change focus and direction along with changing priorities.

  • Demonstrated interest, ability and willingness to learn new skills.

  • Incumbent should have knowledge of working with audio-visual equipment, e.g. LCD projectors, teleconferencing, etc.

  • Ability to serve as a single point of contact for executives, as well as, for other roles specific to the position (e.g. space management, etc.)

  • Highly developed PC skills, including demonstrated proficiency with Microsoft Word, Excel, PowerPoint, Outlook and Visio

What you’ll get:

  • Comprehensive Compensation and Benefits package

  • Financial Health: 401k Match, Employee Stock Purchase Plan, Employee Discounts, Personalized advice, Brokerage discounts

  • Work/Life Balance: Sabbatical, Paid Parental Leave, New Mothers returning to work Program, Tuition Reimbursement Programs, Time off to volunteer, Employee Matching Gifts Program

  • Everyday Wellness: Health and Lifestyle Wellness Rewards, Onsite Fitness Classes, Healthy Food Choices, Wellness Champions

  • Inclusion: Employee Resource Groups, Commitment to diversity, Strategic partnerships

  • Not just a job, but a career, with an opportunity to do the best work of your life

Learn more about Life@Schwab at" .

Charles Schwab & Co., Inc. is an equal opportunity and affirmative action employer committed to diversifying its workforce. It is Schwab's policy to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, disability, legally protected medical condition, genetic information, marital status, sexual orientation, protected veteran status, military status, citizenship status or any other status that is protected by law.

Job Specifications

Relocation Offered?: No

Work Schedule: Days

Languages: English - spoken

Current Licenses / Certifications: None

Relevant Work Experience: Administrative Support-2-5 yrs

Position Located In: TX - Austin

Education: HS/GED

Job Type: Full Time

Category:Information Technology

Activation Date: Tuesday, July 11, 2017

Expiration Date: Thursday, October 12, 2017

Apply Here