Halo Metal Prep is looking to add an Office Coordinator to their manufacturing company within the Cleveland area.  * *General Job Description: 1. General organization and management of the office function 2. Maintain Customer documentation. 3. Manage Accounts Receivable/Payable activities in QuickBooks. 4. Maintain and organize company records. 5. Employee electronic time clock and payroll processing. 6. Purchases online or by phone, business supplies and any items required to support daily activities. 7. Keeps daily records of all significant events on the daily Administration Log form. 8. Protects all company confidential and proprietary production processing information from customers, customer prospects and outsiders.

Detailed Job Duties Customer Order Management 1. Customer Purchase Orders - Process incoming customer orders, compare orders to quotes for part number and pricing. Ensure that all billing charges for lot minimums, dirty oily parts and expedite fees are entered. 2. Internal, work with General Manager to determine processing priorities. 3. External, communicate with customer, advise of discrepancies and or order related problems. expected completion date and special requests. Verbal & written communications with customers to facilitate all aspects of the sales process. 4. Customer Invoicing. Posting order entries into QuickBooks for Invoicing. All invoicing is to take place the same day as shipment or at the latest the next business day. 5. Maintains and protects all company confidential and proprietary information. Purchasing 1. Place supply orders online or by phone as required. 2. Issuing Supplier Purchase Orders from QuickBooks. 3. Reconciling petty cash expenditures and credit card receipts Job Routers 1. Create & print Job Routers for routine part numbers referencing the job estimate created in QuickBooks and support documents for detailed information. 2. Review and check Job Routers created by others for accuracy and completeness. 3. Coordinate printed to as received customer goods for 100% identification of customer owned product. Routers. QuickBooks Online 1. Maintain system requirements on a timely basis. 2. Review and check all records for completeness. 3. Bring observations of concern and discrepancies to the attention of the Administration Manager and company ownership. Cross Function-Interfacing with Peers 1. Work closely with the General Manager on daily operations and customer success metrics. 2. Work closely with the Production Manager on daily job completions and customer shipments 3. Work closely with Quality Manager to ensure that all ISO Work Instructions and Procedures are followed. Authority to approve business expenditures and legal documents: 1. As outlined in the latest revision of Stamp and Signature Control AWI-001 All above activities must support stated requirements contained within existing ISO Documentation, Procedures & Work Instructions. Qualifications and Requirements: 1. High School Graduate or GED. 2. Office Administration experience. 3. Excellent interpersonal communication skills. 4. Detail oriented. 5. Computer proficiency using Microsoft Outlook, Word, Excel & OneDrive. 6. Must be able to fluently read, write and speak the English language. 7. Competent in basic math skills including percentages. 8. Have appropriate reasoning ability. 9. Work closely with the President, Vice President, General and Production Manager. 10.Must be able to stand and/or sit for 8 or more hours per day. 11.Understandi