36908BR

Extended Job Title:

Coordinator

Position Description:

Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants.

Requisition ID:

36908BR

Travel Required:

None

Major/Essential Functions:

• Greet visitors, answer requests, and manage phone calls for PFP School. Sort mail. Assist the business manager in ensuring appropriate office coverage, including lunch hours from 8 am to 5 pm. This includes submitting building maintenance control work orders to the physical plant, maintaining non-class scheduling of PFP meeting rooms, and assisting undergraduate and graduate students as needed.

• Send Student Announcements.

• Maintains and updates School social media presence including, but not limited to, campus digital signage, Instagram, Facebook, Twitter, LinkedIn. Creates flyers and print materials for recruitment and marking purposes. This includes proactively generating content and seeking opportunities to communicate School activities and successes to internal and external stakeholders.

• Reconciles all p-cards in use for the school.

• Serves as the staff advisor for student outreach and event groups and initiatives (e.g., PFP ambassadors).

• Maintains Alumni and Friends database and employer relations contact list. Provides logistical support for the Alumni Advisory Board and faculty Advisor.

• Assist in the development and execution of all annual contracts. This includes working with the funder, coordinating with stakeholders, and processing gift receipts.

• Implement TTU (Local) outreach initiatives in coordination with program directors (e.g., Center for Financial Responsibility Director and Financial Planning Academy Director), including project timelines and ensuring deadlines are met. This includes creating and maintaining a logistics tracking system, managing program documents, and having regular touchpoints with stakeholders (e.g., faculty, staff, donors, parents, national coordinator, etc.).

• Track and maintain records of all event participants and demographic information to be included in annual reports to funders and universities for outreach initiatives. Establish and maintain processes, procedures, and documentation for events to ensure continuity and long-term success.

• Produce and disseminate School newsletters to various stakeholders (e.g., alumni, donors, etc.).

• Coordinate and execute all aspects of the school’s events. Events include (but not limited to) major routine School events (including Opportunity Days, graduation, Career Day, etc.); outreach initiatives; alumni engagement initiatives; campus events for faculty, staff, and student engagement (e.g., lunches, retreats, celebrations, professional networking, special occasions, etc.); and campus visits for prospective students, prospective faculty, alumni, and guests.

• Coordination includes all aspects of event planning, execution, and follow-up, such as the creation of the program schedule, curriculum, meals, activities, space/parking reservation, pre- and post-communications, gathering feedback, leveraging resources, recruitment of stakeholders, leveraging available resources, etc.

• Process all travel applications and vouchers across all academic programs and outreach initiatives.

• Manage the Job Board postings and employer communication, including the webpage and other tools to facilitate the employer recruitment and marketing process. Use resources effectively to facilitate communication (e.g., social media, ambassadors, classroom visits, etc.).

• Promote the success of outreach initiatives through content creation for press releases, social media posts, the PFP website, newsletters, and other channels as appropriate. Utilize available resources to ensure quality materials and high impact of their dissemination.

• Maintain an up-to-date website for the school. Utilize resources to achieve a professional and up-to-date web presence for the school.

• Purchases supplies for all School outreach initiatives (TTU FPA), events, and any operation needs.

• Maintain inventory of promotional items for student recruiting and other School promotional uses.

Grant Funded?:

No

Minimum Hire Rate:

16.43

Pay Basis:

Hourly

Schedule Details:

8 am - 5 pm. Occasional after work events.

Work Location:

Lubbock

Department:

Personal Financial Planning

Required Attachments:

Cover Letter, Recommendation/Referral, Resume / CV

Job Type:

Full Time

Job Group:

Office and Admn Wkrs All Other

Shift:

Day

Required Qualifications:

High school graduation plus five years progressively responsible related experience; additional related education may exchange for required experience on a year for year basis.

Does this position work in a research laboratory?:

No

About the Department and/or College:

As one of the four original colleges at Texas Tech University at its founding in 1925, the College of Human Sciences (COHS) has a rich history of investing in students, preparing them to impact the world around them. The College of Human Sciences provides multidisciplinary education, research, and service focused on individuals, families, and their environments to improve and enhance the human condition. The College offers a wide range of outstanding and nationally recognized undergraduate and graduate programs and encompasses seven academic departments. In further supporting its vision of providing premier research, outreach, and educational programs that enhance human well-being worldwide, the COHS is also home to six centers and five institutes. When they graduate, our students are making an impact as educators, healthcare professionals, financial planners, hospitality managers, fashion merchandisers, designers, counselors, and nutrition experts. We are a destination for health and human sciences

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.