Accounting and Reporting Manager

POSITION DETAILS

The Graduate Center is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni, who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

The Accounting and Reporting Manger is responsible for performing highly specialized accounting work required to maintain the GC and all Related Entities general ledgers. Working under the direction of the Controller, the Accounting and Reporting Manger directs and coordinates daily accounting activities to record the revenues, expenditure, assets, and liabilities of GC and all Related Entities quickly and accurately for both tax levy and non-tax levy activities (except tuition and fees which are reported through the Bursar Office). The incumbent is also responsible for preparing annual financial statements and coordinating GC Tax Levy and Non-Tax Levy annual audits. This position reports to the Controller.

This position requires the incumbent to work in the office four days a week and one day remotely. This hybrid work schedule is subject to change.

Duties include but are not limited to:

• Serves as a liaison to the CUNY Central Office for CUNYfirst software upgrades.

• Supervises Financial Reporting Analyst (HEa), who will be responsible for the Graduate Center all-funds detail level financial reporting.

• Leads Financial Reporting activities, ensuring timely development, maintenance, and distribution of all Financial Reporting for the Graduate Center including activities in the CUNY Research Foundation, Graduate Center Tax Levy Activities, Non-Tax Levy Activities and Related Entities.

• Supervises, directs, and reviews the accounting functions (including, but not limited to, cash reconciliations, investment account reconciliation, accounts receivable transactions, fixed asset activity, recording of revenue - except tuition and fees which are reported through the Bursar Office, and expenses, etc.).

• Oversees all billing, accounts receivable and revenue accounting for both tax levy and non-tax levy activities of the GC and all Related Entities.

• Oversees Accounting for Food Services, Pouring Rights, Vending machines and other Auxiliary activities in the College.

• Oversees accounting for any new endeavors of the GC and all Related Entities as directed by the Controller (except for activities reported by the Bursar Office).

• Oversee all accounting for the Adult Continuing Education (ACE) Program, developing and distributing “all-funds reports” to the President, Provost, Directors of Centers and Institutes, Fund Managers and other constituents, as well as other ad hoc reporting requirements received within the department.

• Works closely with the Controller to improve internal controls, existing financial policies and reporting. Supports other ad hoc projects as directed.

• Provides complex financial analysis and technical assistance to the Controller for daily accounting activities required to maintain GC and all Related Entities general ledger.

• Communicates with fund managers of the Graduate Center non-tax levy entities, GC Foundation and Subsidiaries, GC Center General Fund, GC Auxiliary (including ASRC), GC Child Development Center and DSC, about upcoming procedural changes; provides hands on training when needed; solicits their advice on better business practices and policy improvements.

• Develops relationship with key managers by providing value added guidance to assist with financial reporting.

• Resolves complex accounting issues or assists other personnel in resolving financial issues; prepares routine journal entries and monthly account bank reconciliations.

• Manages and tracks the performance of invested assets and ensures compliance with policies and investment guidelines.

• Prepares semi-annual and annual financial statements; directly works with external auditors to ensure accurate reporting of related entities.

• Ensures that releases from restricted funds are properly executed and are consistent with the purpose of GC Foundation funds and GC General Funds.

• Maintains charge-back database and prepares charge-back invoices; maintains fixed asset schedules.

• Performs ongoing financial analysis, financial modeling, and reporting.

• Plays a significant role in the annual audit; serves as a liaison with auditors and other internal and external agencies as needed.

• Issues payments to vendors, students and employees processed either through the Accounts Payable module or Cash Management module of the University’s Financial Reporting System of record for non-tax levy activities.

• Analyzes revenues and expenses to ensure they are recorded appropriately on a monthly basis in accordance with GAAP for FASB and GASB.

• Assists with analyzing financial statements on a monthly-basis and reports on a variance, preparing tax- returns (990 and 990-T), IRS Form 1099, and other corporate filings, and monitoring internal controls.

• Supervises staff.

• Mentors and trains support staff on GAAP, external audit procedures and CUNYfirst processes.

• Ensures the GC and all Related Entities are in compliance with Federal, State, City, and CUNY policies and procedures.

• Ensures the GC and Related Entities comply with the University Cash Accountability policy.

• Ensures the GC and all Related Entities comply with all applicable GASB and FASB requirements.

• Coordinates all year-end reporting to the University Budget Office for Tax Levy and Non-Tax Levy entities.

• Reviews and/or creates leases in the Lease Administration Module for Tax Levy and Non-Tax Levy when required.

• Reviews and approves Subscription-Based IT Arrangements (SBITA), such as Zoom, Office 365 for Tax-Levy and Non-Tax Levy through CUNYbuy.

• Assists with special projects as assigned by the Controller.

• Assists in positive pay processes.

-Performs other duties as assigned which are reasonably within the scope of this job classification.

QUALIFICATIONS

Bachelor's Degree and six years' related experience required.

Preferred Qualifications:

• Experience in fund accounting, particularly non-profit experience.

• Strong understanding of accounting theory.

• Thorough knowledge of Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards (GASB) and Governmental Accounting Standards (GASB). Experience with non-profit accounting principles and procedures.

• Ability to create financial reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from students, faculty and staff.

• Highly motivated self-starter with supervisory, review and proofing experience.

• Ability to develop and establish financial policies and procedures.

• Ability to work independently, with little supervision, and as part of a team.

• Ability to effectively direct and supervise.

• Strong analytical, problem solving, and presentation skills.

• Intermediate to advanced experience with Microsoft Word, Excel, and Outlook.

• Intermediate to advanced knowledge of major accounting software programs.

• Ability to effectively handle multiple projects simultaneously in a deadline driven environment.

• Ability to take on new complex tasks.

• Dedicated to providing excellent customer service to internal and external constituents to the GC

Candidates must be legally authorized to work in the United States on a full-time basis. Sponsorship will not be offered for this position.

CUNY TITLE OVERVIEW

Manages the financial activities of a College or major program.

• Advises management regarding funding appropriateness and proposes fiscal solutions to resolve academic and/or administrative issues

• Develops and recommends policies and controls to assure the responsible use of resources

• Supports strategic planning processes; assesses outcomes and makes recommendations regarding resource allocations

• Prepares and manages production of statistical/analytical reports pertinent to financial and operational activities

• Assists in developing budgeting policies and procedures, and interprets University-wide policy

• Liaisons with auditors and other internal and external agencies as necessary

• May negotiate contracts

• May hire, supervise and train finance and/or clerical staff and manage related administrative functions

• Performs related duties as assigned.

Job Title Name: Finance Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

$67,784- $96,602/year. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Click on "Apply Now" below which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a cover letter and resume as one file in PDF format.

CLOSING DATE

Open until filled with review of applications to begin on May 30, 2024

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28414

Location

Graduate Center