Administrative Assistant I

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Administrative Assistant I

Salary

$40,362.00 - $42,380.00 Annually

Location

Norfolk, VA

Job Type

Permanent Full-time

Job Number

12088

Department

Transportation

Opening Date

05/08/2024

Closing Date

5/20/2024 11:59 PM Eastern

• Description

• Benefits

• Questions

Description

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. Working for the City of Norfolk is an opportunity to make a real difference in the lives of others. With our commitment to competitive pay and a strong retirement package, you can do good for your community and do well for yourself. Join a caring workplace that proudly celebrates uniqueness, authenticity, and a shared commitment to improving the lives of our residents.

The Administrative Assistant I position provides administrative duties by answering telephone inquiries, sending and receiving e-mail messages, distributing information, facilitating requests for computer security access, coordinating meetings and appointments, ordering supplies, receiving deliveries, greeting and screening visitors for entry into secured areas, performing data entry, maintaining databases and filing systems.

Essential Functions

The Administrative Assistant I position provides administrative duties by answering telephone inquiries, sending and receiving e-mail messages, distributing information, facilitating requests for computer security access, coordinating meetings and appointments, ordering supplies, receiving deliveries, greeting and screening visitors for entry into secured areas, performing data entry, maintaining databases and filing systems.

The position is also responsible for dispatching emergency repair crews, related to traffic signal and sign repairs. The administrative Assistant I is also an essential position and may be required to report during periods of inclement weather to assist with FEMA reports while collecting information regarding ongoing repair needs.

Education/Experience

Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency.

Required:

• One year of general office work experience. A bachelor's degree or above may substitute work experience (as approved by the department).

Preferred:

• Experience with Microsoft Office Suite

• Experience with Data Entry software

Additional Information & Requirements

• Driver's License preferred.

Work Schedule: 7:00 am – 3:30PM (Monday – Friday) 40hrs/wk.

Signing Bonus: This position is eligible for a $5,000 signing bonus.

• Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

• Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

• Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

• Retirement

  If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

  If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

• The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

  NOTE:

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

• I understand and will answer the following supplemental questions completely and thoroughly.

  02

  If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."

  03

  Please select the highest level of education you have completed.

• High School Diploma/GED

• Some College (6 months or more)

• Associate's Degree

• Bachelor's Degree

• Master's Degree or higher

  04

  How many years of general office work experience do you have?

• Less than 1 year

• 1-2 years

• 3-4 years

• 5 or more years

  05

  How would you describe your experience utilizing Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)?

• Beginner

• Intermediate

• Expert

  06

  Do you have experience utilizing Asset Management Software?

• Yes

• No

  07

  Do you have experience utilizing copier, fax and/or scanning equipment?

• Yes

• No

  08

  Are you comfortable performing simple match calculations?

• Yes

• No

  09

  This position is classified as "essential", which requires working during emergency/storm events, does this pose a problem?

• Yes

• No

  10

  Would accept a starting salary between $40,362 & $42,380?

• Yes

• No

  11

  Do you have a valid driver's license?

• Yes

• No

  12

  Do you have the legal right to work in the United States and, upon employment, can you provide documentation to verify this?

• Yes

• No

  13

  Please indicate your veteran status. (A copy of your long form DD-214 may be required)

• I am not a Veteran

• I am a Veteran

• I am a Disabled Veteran

  14

  Are you a current or previous City of Norfolk employee?

• Yes - I am a current City of Norfolk Employee

• Yes - I am a previous City of Norfolk Employee

• No - I am not a previous or current City of Norfolk employee

  15

  Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.

  Required Question

Agency

City of Norfolk

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