Description

The Executive Assistant provides high-level administrative and executive support to the organization's top-level leadership, including the CEO, CFO, COO, and other C-suite executives. This role is responsible for managing the executives' schedules, coordinating meetings and travel, handling sensitive information, and serving as a trusted liaison between the executives and internal/external stakeholders. The successful candidate will be a highly organized, proactive, and discreet individual who can effectively manage multiple priorities and serve as a trusted partner to the company's top leadership. This is a contract position in San Francisco, CA.

Key Responsibilities

• Manage the executives' calendars, schedule appointments, and coordinate meetings with internal and external parties

• Prepare agendas, take meeting minutes, and follow up on action items

• Organize and maintain the executives' files, documents, and correspondence

• Handle sensitive and confidential information with the utmost discretion

• Serve as a point of contact for the executives, fielding inquiries and requests from employees, clients, and partners

• Assist with travel planning, including booking flights, hotels, and ground transportation

• Provide general administrative support, such as drafting emails, preparing presentations, and managing expense reports

• Anticipate the executives' needs and proactively address issues before they arise

• Demonstrate excellent communication, problem-solving, and multitasking skills

  Requirements

Qualifications

• Minimum 5 years of experience as an executive assistant or in a similar high-level administrative role

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Proficient in Google Suite (Gmail, Sheets, Presentations,)

• Prior experience with reconciliations and invoices

• Strong understanding booking national and international travel

• Ability to work independently and prioritize tasks effectively

• Strong interpersonal and communication skills, with the ability to interact with individuals at all levels of the organization

• Discretion and confidentiality when handling sensitive information

• Adaptability and the ability to thrive in a fast-paced, dynamic environment

* If you're interested in this position, please apply to this position and contact Meaghan O'Brien at meaghan.obrien - at - roberthalf - .com with your word resume and subject line Executive Assistant *

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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