Description

We are seeking a Facilities Assistant in San Francisco, CA. This role will primarily involve maintaining a professional and organized environment within our office, being a primary point of contact for employees, visitors, and clients, and coordinating various administrative tasks.

Responsibilities:

• Act as the first point of contact for employees, visitors, and clients, providing a professional and welcoming environment.

• Efficiently manage incoming calls and direct them to appropriate staff members or departments.

• Maintain the reception area, ensuring that it is tidy and presentable at all times.

• Oversee workspace organization, ensuring all equipment and supplies are well-stocked and functioning properly.

• Coordinate meetings and events, including scheduling, catering, audio-visual support, and room set-up.

• Liaise with vendors and suppliers for timely delivery of catering and event services.

• Manage conference rooms, ensuring their readiness for use.

• Monitor and order pantry and office supplies as needed.

• Coordinate with building facilities, maintenance, and security staff to maintain a safe and secure work environment.

• Handle facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs.

• Navigate complex situations with initiative and judgment, making informed decisions.

• Effectively manage multiple priorities and tasks, even in situations with incomplete or uncertain information.

• Assist with administrative tasks and ad hoc projects as needed, including data entry, filing, etc.

Requirements • Proficiency in using Computerized Maintenance Management Systems (CMMS)

• Experience with Microsoft Office Suites including Excel and Outlook

• Familiar with 'About Time' time management software

• Knowledge in handling and managing conference rooms

• Basic understanding of construction processes

• Strong customer service skills and ability to interact professionally with all levels of staff

• Ability to create, manage and maintain necessary documentation

• Experience with Management Systems in a facilities setting

• Ability to work effectively in a team environment

• Excellent problem-solving and decision-making skills

• Ability to prioritize tasks and manage time efficiently

• Good verbal and written communication skills

• High school diploma or equivalent; post-secondary education in a related field will be an asset

• Previous experience in a similar role will be considered a plus.

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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