Essential Duties/Responsibilities Demonstrates understanding and full performance ability in each of the following:

CALENDAR MANAGEMENT

• Responsible for the management of booking and scheduling for all entertainment, sports and special events on a multi-venue campus including Protective Stadium, Legacy Arena, BJCC Concert Hall, BJCC Theatre, and convention and meeting space.
• Efficiently manage the activity calendar for all venues, ensuring optimal utilization and coordination of events within established booking priorities.
• Collaborate with internal and external stakeholders by providing professional and timely responses to internal departments, event promoters, artist agents, and tenant partners to schedule and confirm event dates and resolve any scheduling conflicts.
• Communicate contractual obligations regarding events to all appropriate parties including, but not limited to, Event Management, Box Office, and Operations.
• Demonstrate proficiency and complete command over an ever-evolving calendar system, continually updating Director of Sales and Marketing on all areas of facility bookings and making recommendations for efficiencies.
• Ensure all aspects of an event are successfully executed from preliminary planning to final billing.
• Assist in event settlements, ensuring post event billing is completed on all events.
• Perform other duties as required.

CONTRACT MANAGEMENT

• Prepare and administer contracts for all events, ensuring compliance with company policies and legal requirements.
• Monitor and uphold consistent deal terms and approved language across all events to ensure the accuracy of all outgoing communications.
• BOOKING ASSISTANCE
• Foster strong relationships with promoters, agents, and tenant partners to enhance the overall booking experience.
• Cultivate a profound comprehension of venue booking intricacies to deliver precise information to external partners, ensuring clarity and accuracy in all communications related to the booking process.
• Collaborate with internal teams, including production and operations, to produce accurate and timely event estimates and budgets.
• Produce detailed deal sheets outlining key terms and conditions for each event.
• Work closely with Box Office to produce requested scaling / ticketing maps.

OTHER RESPONSIBILITIES:

• Accountable for generating executive-level sales and marketing reports for the department, showcasing a comprehensive and insightful analysis of key metrics and trends to support strategic decision-making.
• Proficient in compiling and presenting data in a clear, concise manner tailored for executive-level stakeholders.
• Compile and submit detailed box office reports to trade publications, ensuring accurate and timely dissemination of relevant information to industry stakeholders.
• Other duties as required.