Administrative Assistant to the Director of Advancement

Position: Administrative Assistant to the Director of Advancement

Classification: Non-exempt

Hours per week: 40

Work Schedule: Monday-Friday, some nights and weekends may be required.

Mission Statement: The Brook Hill School provides excellence in college preparatory education, affirms the gifts, and challenges the potential of each student, and encourages students to honor God through Christ-like character.

Staff Profile:

The Brook Hill staff member should possess spiritual characteristics that reflect:

• Acceptance without reservation of The Brook Hill School Statement of Belief, Mission, Vision, Core Values, and other policies and statements found in the Brook Hill Employee Handbook

• A strong clear Christian testimony

• A mature, godly spirit

• A person of faith and prayer

The Brook Hill staff member should demonstrate a personal lifestyle that reflects:

• Biblical integrity

• A spirit of dedication, commitment, flexibility, and responsiveness

• The ability to listen and respond to counsel

• An authentic godly demonstration of love for students and a desire to personally invest in their spiritual, emotional, and social maturation

Qualifications:

• Bachelor's degree or equivalent experience

• Knowledge of and experience with relevant technology

• Solid biblical and theological foundation and understanding

• Proven experience providing high-quality and value-adding administrative support

• Experience in non-profit development is a plus

Position Summary:

The Administrative Assistant to the Director of Advancement primarily serves to provide high level, value-added administrative support to the Director of Advancement. This position will also provide administrative support to the development department and will assist in tasks and planning for special events. Duties can include, but are not limited to, scheduling meetings, report creation, mail outs, communications, etc. for the Director of Advancement as well as gift processing, data entry, filing, stewardship management of major and mid-level giving, and other development and fundraising initiatives, drives, or special events administrative tasks.

Duties and Responsibilities:

• Possess and model a growing relationship with Christ and accept and uphold The Brook Hill School's Statement of Faith

• Seamlessly and deliberately integrate Biblical truth and Christian values into day-to-day duties

• Take an active role in ensuring the school's effectiveness by identifying short-term and long-range issues that must be addressed; providing pertinent information and commentary to deliberations; recommending options and courses of action; implementing directives

• Develop relationships with colleagues with goals of teamwork, relational unity, and spiritual growth

• Create and run reports with a variety of donor information

• Assist with and execute mail outs, thank you notes, donor gifts, etc.

• Communicate on behalf of the Director of Advancement with a professional, positive, and encouraging manner

• Organize meetings, including scheduling, sending reminders, and organizing catering or other meeting details when necessary

• Provide historical reference by developing and utilizing a filing and retrieval system for recording meeting discussions

• Compose correspondence, emails, and other materials on behalf of the Director of Advancement

• Provides high-level, value-added administrative support for the Director of Advancement

• Plans, manages, and executes all aspects of special projects as assigned in a timely manner

• Executes weekly gift processing, thank-you letters, and thank-you calls with a high degree of accuracy and customer service while communicating the Christ-centered impact of these gifts

• Coordinate and oversee the maintenance and stewardship of the donor database

• Utilize Moves Management System to enter data and create donor profiles for use by the Director of Development, Director of Advancement, and other fundraising staff

• Support grant writing efforts, including prospect research, reporting, and stewardship.

• Develops automation in administrative functions wherever possible

• Assists with the coordination and execution of special events including vendors, participants, special guests, staff, volunteers, and donors, while communicating the impact and Christ-centered mission of The Brook Hill School

• Retains an ability to be flexible in all work situations and is not flustered or daunted by last minute changes or requests

• Participate in the broader ministry of Brook Hill by contributing time, talent, and treasure beyond assigned role responsibilities to facilitate school-wide wins

• Work towards anticipating the needs of the Director of Advancement and perform duties with minimal supervision

• Maintain a willing spirit and can-do attitude in all situations

• Improve leadership skills through self-initiated professional development activities.

• Occasional evening or weekend work required as it relates to the duties described

• Other duties as assigned by direct supervisor, the Head of School, or another designee of the Head of School

Key Competencies:

• Self-motivation

• High energy level

• Strong verbal and written communication skills

• Healthy conflict resolution skills

• Attention to detail

• High work standards

• Strong problem-solving skills

• Decision making

• Strong organizational and planning skills

• Critical thinking

• Stress tolerance

• Flexibility and adaptability

• Initiative

• Willingness to ask for help or information if needed to be successful

• Manage sensitive and confidential information with integrity

• Excellent time management skills

• Ability to work well with volunteers from different age groups backgrounds and experience levels

• Excellent computer skills including excel spreadsheets, word documents, presentations, etc.

Physical Requirements:

• Dexterity of hands and fingers to operate a computer keyboard

• Seeing to read a variety of materials

• Sitting or standing for extended periods of time

• Bending at the waist, kneeling, squatting, or crouching to file materials

• Ability to lift up to 25lbs

Disclaimer and Signature:

The information above indicates the general nature and level of work expected of faculty in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. In addition, this job description does not constitute an employment contract with The Brook Hill School.

I have read this job description and fully understand the requirements set forth therein. I understand that this is to be used as a guide and that I will be responsible for performing other duties as assigned. I further understand that signing this job description does not constitute an employment contract with The Brook Hill School.