65801BRAuto req ID:65801BRJob Code:403134 Coordinator I Department Office Location:USA - MA - Cambridge Business Title:Program CoordinatorSub-Unit:Social Sciences Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

Minimum of three years of related administrative experience.

Additional Qualifications and Skills:

Bachelor’s Degree and five years of relevant experience preferred. This position seeks a bright, engaged, and proactive individual who is motivated by supporting the mission of CES. The ability to work collaboratively as part of a team is required to ensure seamless program-related planning and communications. Detail-orientation, the ability to manage multiple priorities simultaneously and to meet firm deadlines are essential. Must possess exceptional organizational, communication and writing skills. Strong interpersonal skills, including the ability to work effectively with colleagues and constituents of diverse cultural backgrounds and communication styles, are essential. Demonstrated ability to be diplomatic, exercise sound judgment and discretion with sensitive situations and confidential information. Knowledge of Europe/European Studies and experience working in a university very helpful.

Additional Information:

Applicants are strongly encouraged to submit a cover letter with their resume.

All formal job offers are made by FAS Human Resources.

We are unable to provide visa sponsorship for this position.

About the Minda de Gunzburg Center for European Studies

The Minda de Gunzburg Center for European Studies (CES) was founded in 1969 as an interdisciplinary research institution in the social sciences to examine the politics, history, economy and society of Europe, and to bring an understanding of important developments in Europe to an American audience.

Department:Minda de Gunzburg Center for European Studies (CES)Pre-Employment Screening:Identity Schedule:Regularly scheduled hours are Monday - Friday, 9AM - 5PM. Additionally, requires the ability to work overtime after 5pm and occasionally before 9AM or on the weekend for staff programmatic events.Job Function:General Administration Position Description:

Under direction of the Program Manager, carries out event-related duties, including, but not limited to the following:

• Liaises with diverse CES constituencies (faculty, seminar chairs, students, etc.) to plan, implement and staff events.

• Enters event details in online calendar and reviews all entries entered by colleagues to ensure the harmonization of programmatic activities; proofreads event e-mail newsletters for accuracy, clarity and adherence to CES style guidelines.

• Prepares speaker invitations and coordinates follow up and associated event planning, as well as speaker and short-term fellow schedules.

• Contributes to creation of invitation lists for special events and meetings, and helps to facilitate student attendance.

• Staffs events and other programmatic activities, including evenings after 5pm and occasionally before 9am or on the weekend.

• Acts as a knowledgeable resource on all CES programming and events for the Harvard community, especially students, and beyond.

• Oversees coordination of visiting scholars program application processes, including: updates online application, fields inquiries, organizes applications for selection committee review and prepares notifications to candidates. Liaises with Harvard International Office and scholars on visas, processes appointments in Harvard system, and performs other associated administrative duties related to supporting scholars’ stay at CES. Organizes and participates in scholars’ onboarding and orientation.

Coordinates administrative processes for the Center’s graduate fellowships (dissertation research and dissertation completion) and undergraduates grants (summer research travel and internship) as follows:

• Enters grant & internship opportunities in the CARAT system & CES website.

• Prepares award/rejection notifications; tracks student acceptances.

• Provides administrative support for grant selection committees and undergraduate pre-departure orientation session.

• Serves as an information source for student applicants.

• Liaises with Faculty of Arts and Sciences (FAS)/ university-wide funding partners (Mignone Center for Career Success, academic departments, research centers, etc.) to coordinate recipient lists and funding offers.

• Tracks completion of pre-departure requirements (travel & health forms/ registrations, etc.).

• Serves as a point of contact for grant recipients and interns while they are in Europe.

• Provides administrative support for the Secondary Concentration in European History, Politics, and Societies (EHPS).

• Supports and coordinates logistics for student (undergraduate and graduate) workshop series.

• Updates/maintains content for student opportunities on the CES website.

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:

Regularly scheduled hours are Monday - Friday, 9AM - 5PM. Additionally, requires the ability to work overtime after 5pm and occasionally before 9AM or on the weekend for staff programmatic events.

Center staff work on-site during the academic semesters. During the summer and intersessions between semesters, there is greater flexibility for hybrid work (partially on-site, partially remote).

Work is performed in an office setting.

Job Summary:

Reporting to the Program Manager, the primary function of the Program Coordinator in the Minda de Gunzburg Center for European Studies (CES) is to provide administrative support for all programmatic initiatives and as such has a highly involved role in the planning, implementation and staffing of the Center's events and activities. Works collaboratively with all CES staff to ensure that programmatic activities are coordinated in alignment with the Center's mission, policies & procedures.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:On-Site LinkedIn Recruiter Tag (for internal use only):#LI-JB1Work Format Details:This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.