Description

Exciting Opportunity: Executive Assistant Needed in Carlsbad!

As an Executive Assistant, you will provide comprehensive administrative support to our client's senior executives. Your ability to manage multiple priorities, maintain confidentiality, and demonstrate exceptional organizational skills will be critical in ensuring the smooth operation of the executive office of our client in Carlsbad.

Key Responsibilities:

• Administrative Support: Manage executive calendars, schedule appointments, and coordinate meetings, ensuring efficient time management.

• Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and discretion.

• Travel Arrangements: Arrange and coordinate domestic and international travel plans, including flights, accommodations, and itineraries.

• Document Preparation: Prepare and edit documents, presentations, and reports for executive meetings and presentations.

• Meeting Coordination: Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-up on action items.

• Event Planning: Assist in planning and organizing corporate events, conferences, and other special projects.

• Expense Management: Track and reconcile executive expenses, ensuring accuracy and timely submission.

• Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.

  Requirements

• Experience: Minimum of 3+ years of experience as an Executive Assistant or in a similar role supporting senior executives.

• Education: Bachelor’s degree in Business Administration, Communications, or related field preferred.

• Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Organizational Skills: Exceptional organizational skills with the ability to manage multiple tasks and priorities effectively.

• Communication: Excellent verbal and written communication skills.

• Attention to Detail: High level of accuracy and attention to detail in all tasks.

• Professionalism: Strong interpersonal skills and a professional demeanor.

• Problem-Solving: Ability to anticipate needs, solve problems proactively, and handle unexpected situations with ease.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .