Associate Administrative Support (19.99 Hours a Week or Less, Non-Benefit Bearing) - Osher Lifelong Learning Institute

Galveston, Texas, United States

Clerical & Administrative Support

UTMB Health

Requisition # 2400649

Minimum Qualifications:

High school diploma or equivalent. Two years office-related experience.

Job Summary:

To provide clerical, secretarial, and office administrative support to a process or area ensuring operational administrative process continuity.

Job Duties:

General OLLI Support:

• ProClass software maintenance, management, and additions as needed

• Maintain an instructor contact distribution list

• Coordinate and produce catalog for each term in conjunction with all OLLI Management

• Create and publish OLLI announcements, newsletters, special flyers, and email blasts

• Support Zoom logistics, including coordination of calendars, links, training, and classroom setup

• Create and maintain course evaluations

• Supervise and coordinate students, interns, and volunteers

• Maintain a master calendar for each session (fall, spring, and summer)

• Identify and collect OLLI instructor honorarium contracts and vendor forms.

• Assist OLLI Management with maintaining lists/information for release forms and other documentation

• Answer, respond, and assist OLLI member calls/emails on registration questions

• Respond to questions on OLLI member benefits, name tags and site directions

• Manage registration and membership data and process payments from members.

• Assist with scheduling courses and promoting events through OLLI website and social media.

• Assist with onsite set-up for classrooms and OLLI activities and events, including rearranging classroom tables and chairs (must be physically able to move light weight tables and folding chairs)

• Coordinate certain OLLI special events under direction of OLLI staff which may sometimes entail working evenings or weekends

• Represent OLLI at public functions, sometimes with OLLI display board and handouts

• MS Office fluency – particularly mail merge, Outlook, Excel, and PowerPoint

• Positive customer service attitude

• Pay attention to detail

• Computer familiarity and interest in growing skills

• Ability to walk quickly, carry, lift, push, or pull a minimum of 25lbs

• Reliable team player

• Good communication skills

• Eagerness to learn, grow, and intrinsically motivated

• Support Management with administrative tasks as needed

Preferred Education:

Bachelor's degree

Work Schedule:

Work schedule for this position will be Wed (4 hours), Thursday and Friday (7.5 hours each day)

Salary Range:

Actual salary commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Compensation