Title: Finance Assistant Location: Holyoke, MA Company: Holyoke Public Library Supervisor: Finance Manager: We seek a Finance Assistant to support our library\'s financial operations and contribute to our mission of fostering lifelong learning and literacy. Job Description: detail-oriented and proactive Finance Assistant to assist with various financial tasks related to library operations. The ideal candidate will have a strong understanding of financial principles, excellent organizational skills, and a passion for supporting community-oriented initiatives. Essential Functions: (The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. Collect and organize invoices and packing slips from vendors for approval by the director, ensuring accuracy and completeness of documentation prior to submission for payment. Support requisition entries in Munis by coordinating documents such as approved invoices and packing slips, to initiate the procurement process efficiently and accurately. Manage the purchase order process from inception to approval and reconciliation, adhering to company policies and procedures to ensure compliance and accountability. Act as a liaison between vendors and internal stakeholders to promptly resolve purchase order-related issues and discrepancies, fostering positive relationships and maintaining clear communication channels. Reconcile financial discrepancies by meticulously collecting and analyzing vendor account information, guaranteeing precision in financial reporting and accountability. Digitize invoices, packing slips, paychecks, purchase orders, and requisitions, utilizing digital platforms to streamline record-keeping and enhance accessibility. Prepare deposits accurately and maintain meticulous records of financial transactions, ensuring transparency and accountability in financial operations. Provide comprehensive administrative support to library staff, including managing correspondence, responding to inquiries, and organizing schedules effectively. Coordinate and manage petty cash for the front desk, ensuring accuracy and adherence to established procedures. Order and maintain inventory of office supplies and equipment for library departments, ensuring optimal resource availability and functionality. Demonstrate flexibility and adaptability by performing other duties as assigned to support the library\'s financial operations and administrative functions, contributing to a collaborative and dynamic work environment. Requirements: ? Associate?s degree in finance, accounting, or related fields. Prior experience in finance or accounting, preferably in a nonprofit or public sector environment. Strong understanding of financial principles and practices, with proficiency in Microsoft Excel and other financial software. Excellent organizational and time management skills, with attention to detail and accuracy in financial data entry and analysis. Ability to work effectively independently and as part of a team, demonstrating strong communication and interpersonal skills. Strong problem-solving abilities and a proactive approach to tasks, with the ability to maintain confidentiality of financial information. Experience with fund accounting and governmental accounting standards. Knowledge of library operations and familiarity with library management systems. Ability to work independently and as part of a team in a fast-paced, dynamic environment. Passion for the organization\'s mission and a commitment to social justice and equity. Hours & Payrate: ? Monday to Friday = Schedule to be determined ? 20 - 25 hours per week ? \$20 -\$23 per hour How to Apply: ? Please email resume and cover letter of interest to library@holyoke.org before or by 4pm on May 31, 2024. ? Any questions, please email them to library@holyoke.org ? No phone calls, please