Office Services Coordinator

Job ID

162496

Posted

10-Apr-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Facilities Management

Location(s)

Hong Kong - Hong Kong

• Work Hour: Monday to Friday, 0800 - 1700 / 0900 - 1800

• Location: IFC, Central

• Client: A multinational financial services and banking

About CBRE

CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.

The Client

We are proud to have a long-term partnership with one of the world’s largest and most well known banking companies a brand that diversified financial services.

The Role

Report to Senior Facilities Manager you will sit on-sire at the client's impressive and colourful Hong Kong Head Office. Playing a vital role in coordinating all mails and events.

For the successful person, this is a unique opportunity to immerse in one of the world’s most iconic banking brands, putting yourself on the map within CBRE, and working towards a promotion up to Facilities Coordinator.

Central IFC.

Immediate start is available.

A typical day may involve:

• Assist concierge in providing general hospitality services while maintaining a client-ready office environment.

• Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs.

• Receive and record incoming and outgoing mails.

• Route, sort and distribute mail.

• Order office supplies and other common-use items for the mailroom.

• Maintain inventories and troubleshoot regarding missed deliveries.

• Check daily and replenish all mail, postage and stationery supplies.

• Courier handling and manage outside courier.

• Collect and deliver mails from/to post office.

• Collect mail from main building.

• Internal mail collection/distribution.

• Prepare mailroom operation reports and manage the data available.

• Answer common inquiries and request for printing and mailroom operation.

• Handle printing job and booklet binding as requested.

• Request building and equipment maintenance services.

• Respond to complaints from clients, co-workers, and supervisors.

• Hand Delivery of document to Central, Admiralty, Wanchai areas and West Kowloon.

• Other FM support as requested, e.g. poster printing and posting

Requirements:

• (ESSENTIAL) - High School Diploma or GED with up to 2 years of job-related experience.

• (ESSENTIAL) - Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straight forward information.

• Working knowledge of Microsoft Office including Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

If this sounds like a good fit, we’d love to hear from you!

Please submit your up to date resume for consideration, and note that due to high volumes of applications only suitable candidates will be contacted directly.

People are the foundation upon which our success is built. Our company is diverse and so are the opportunities for professional and career development. Our people are free to expand their skills and knowledge to drive their careers and reach their full potential.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)