Job Information
Intuit Executive Assistant Business Partner 1 in Mountain View, California
Overview
We are searching for an experienced Executive Assistant Business Partner (EABP 1) to provide administrative and operational support in the Office of the EVP/GM of Small Business and Self-Employed Group (SBSEG). This role will report to the Senior Manager, Business Partner to the EVP/GM.
What you'll bring
Minimum of 6 years working at the executive administrative level, preferably supporting senior staff members
Bachelor's degree preferred, but not required
Technically Savvy, particularly with Outlook (advanced), Google Sheets (intermediate), Google Doc (advance), Google Slides (intermediate), Concur.
Thrives on being responsive in fast paced environment
Attention to meticulously analyzing data and deliverables for accuracy and completeness
Team player, striving towards ensuring the Office of the EVP/GM run seamlessly
Excellent verbal and written communication skills including the ability to communicate with all levels of the organization
Thrive on feedback and turn them into action
Be trustworthy, showing a high level of accountability, integrity, and confidentiality
Quickly adopt technological tools needed to efficiently perform in the role
Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges
Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment
Anticipatory —must be able to plan ahead and identify unforeseen needs
Adaptability — embrace change and pivot when changes arise
Perseverance —ability to see things through completion regardless of obstacles
How you will lead
Scheduling specialist, assisting the senior manager, business partner of the EVP/GM, in managing the flow of the executive’s schedule, through collaborative and proactive planning, reviewing aggregate scheduling demands, and actioning with guidance and speed
Effectively share updates regularly to ensure alignment, projects are on track, and problem solve as needed
Maintain and track key dates using shared documents
Maintains discretion and confidentiality
Provide onsite administrative errand support for the EVP when in the office; collaborating with the admin support team
Takes initiative researching, implementing, and improving systems and processes; have in-depth knowledge of company operations, policies, and procedures
Backup Support to Admins in the Office of the EVP/GM, including: Travel coordination and arrangements. Confirm bookings and document detailed information on the travel agenda and on the executive’s calendar. Plan and support meetings, off-sites, and team motivation events. Create purchase orders. Manage and reconcile expense reports. Maintain organizational charts and email distribution lists
EOE AA M/F/Vet/Disability. Intuit will consider for employment qualified applicants with criminal histories in a manner consistent with requirements of local law.
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