Position Information

Job Title

+-----------------------------------------------------------------------+ | Advisor to the Dean, College of Arts and Letters | +-----------------------------------------------------------------------+ | Are you a leader who is naturally goal-oriented, an effective | | communicator and has a genuine interest in helping others succeed? | | | | Studyeverything. Doanything. | | | | This is what theCollege of Arts and | | Lettersstands for. As the University's oldest | | college, we have more than 500 faculty, 3,000 undergraduates and | | 1,100 graduate students across 20 departments, institutes, centers | | and programs. | | | | Reporting to the Dean of the College of Arts and Letters, the Advisor | | will advise the Dean on all aspects of the college's strategic | | operations. Execution of these responsibilities involves a variety of | | roles including managing special projects, recommending strategic | | activities, writing and editing, research and high level | | administrative and relationship support functions. | | | | The Advisor to the Dean is a key member of the executive team within | | the College of Arts and Letters. The Advisor works closely with the | | Dean on overseeing the implementation of college-wide and | | cross-college strategic initiatives. This position coordinates | | special projects, compiles information and provides complete complex | | reports and analyses. | | | | The Advisor will routinely serve as a representative of the Dean on a | | variety of committees and initiatives such as consulting on issues | | pertaining to the strategic advancement and management of the | | college. The advisor serves as a liaison for the Dean, managing key | | partnership conversations within the college and other departments on | | campus. This position will advise the Dean's efforts by reading, | | researching and routing correspondence, drafting letters and | | documents, collecting and analyzing information, researching | | strategic issues, writing speeches and preparing the Dean for | | meetings and events. | | | | A successful candidate will be an excellent writer and skilled | | strategic communicator with strong relationship skills. Sensitivity | | to confidential matters, a high level of professionalism, creative | | problem solving and leadership skills, strong judgment, tact and | | diplomacy are critical. | | | | Position Responsibilities | | | | - Strategic Planning and College Initiatives: | | - Ensure the creation, alignment, monitoring and execution of | | strategic/annual goals in concert with the Dean. | | - Play a critical role in making the Dean's direct report | | teams highly focused, strategic and collaborative. | | - Lead a variety of cross-functional initiatives, in the | | advancement of the strategic direction. | | - Advising: | | - Advise on a wide range of strategic and tactical activities, | | including where the Dean allocates his/her time. | | - Keep the Dean apprised of major issues and identify | | approaches to resolve issues. | | - Provide advice, collaboration, and operational support in | | response to campus, local and national issues, key projects, | | trends impacting Notre Dame, issues management, and | | stakeholder relations. | | - Research and provide background material on emerging | | problems, evaluate material, and propose recommendations | | leading to the solution of such problems. | | - Routinely serve as the representative for Arts and Letters on | | a variety of University-wide committees and initiatives. | | - Communication | | - Oversee a broad and extensive list of speaking engagements | | and presentations (e.g. Trustees, Advisory Councils, Deans | | and Chairs, etc.) and written correspondence on behalf of the | | Dean. | | - Prepare communication for the Dean's meetings and events, | | including speech writing and talking points, presentations, | | statements, daily correspondence and other written materials | | in connection with speaking engagements. | | - Oversee Dean preparation and delivery as needed. | | - Draft a variety of written material and proofread | | communication for accuracy and clarity. | +-----------------------------------------------------------------------+ | Education and Experience: | | | | - Bachelor's degree required, Masters or PhD preferred. | | - 3-4 years experience in a similar position or related field | | | | Skills: | | | | - Significant knowledge of, and experience working in, a highly | | energized and active work environment, preferably in higher | | education. | | - Exceptional interpersonal and written communication and technical | | skills required to interact with various internal and external | | constituencies. | | - Experience speech writing and preparing written materials. | | - Ability to convey complex issues in simple but accurate terms. | | - Attention to detail. | | - Demonstrated ability to simultaneously handle and successfully | | manage multiple tasks and initiatives across organizational | | units. | | - Excellent analytical skills. | | - Proven ability to research issues and problems, identify possible | | remedies, and facilitate the implementation of preferred | | solutions. | | - Trustworthiness and integrity in managing important relationships | | and highly confidential information. | | - Proven ability to successf