Description

We are seeking a detail-oriented Administrative Assistant with experience in CRM systems to support our client's Procurement Department. This is a contract HYBRID role, two days in office 3 days remote. This role will last approximately a month or longer.

This is for a local San Diego non-profit, and they are looking for someone to help them get through this busy time!

Job Description:

Responsibilities:

• Administrative Support:

• Provide comprehensive administrative support to the Procurement Department.

• Maintain accurate and organized records, files, and documentation.

• Prepare and process purchase orders, invoices, and other procurement-related documents.

• Assist with scheduling and coordinating meetings, events, and travel arrangements.

• Data Management:

• Maintain and update the CRM system with accurate and timely information.

• Generate and analyze reports from the CRM system to support procurement activities.

• Ensure data integrity and confidentiality at all times.

• Communication:

• Serve as a liaison between the Procurement Department and other departments, vendors, and stakeholders.

• Respond to inquiries and provide information promptly and professionally.

• Draft and distribute correspondence, emails, and other communications as needed.

• Procurement Support:

• Assist in the sourcing and evaluation of vendors and suppliers.

• Track and manage inventory levels, ensuring timely reordering of supplies.

• Support the procurement team in negotiating contracts and agreements.

• Monitor and follow up on the status of orders and deliveries.

• Attention to Detail:

• Review documents and data entries for accuracy and completeness.

• Ensure compliance with organizational policies and procedures.

• Identify and resolve discrepancies in a timely manner.

  Requirements

• High school diploma or equivalent; additional education or certification in office administration or procurement is a plus.

• Minimum of 2 years of experience as an administrative assistant, preferably in a non-profit or procurement setting.

• Proficiency in CRM systems and Microsoft Office Suite (Word, Excel, Outlook).

• Exceptional attention to detail and organizational skills.

• Excellent verbal and written communication skills.

• Ability to manage multiple tasks and prioritize effectively.

• Strong problem-solving skills and a proactive approach to work.

• Ability to handle sensitive and confidential information with discretion.

• Experience with procurement processes and vendor management is a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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