Req #: 232985

Department: EVANS SCHOOL OF PUBLIC POLICY & GOVERNANCE

Posting Date: 04/10/2024

Closing Info: Open Until Filled

Salary: $5,417 - $6,350 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf )

Although open until filled, priority application date is April 28, 2024.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Evans School is dedicated to enhancing the capacity of leaders and managers in the public, nonprofit, and private sectors. We are guided by our purpose to inspire public service and democratize public policy by advancing a mission (https://evans.uw.edu/about/mission-values/) of educating leaders, generating knowledge, and hosting communities to co-create solutions to pressing societal problems, driven by values of equity, service, and courage. In the spirit of public service, the Evans School’s approach to policy and management education is rigorous, hands-on, and professionally relevant. Acting professionally within the school is reflected by being consistent with these values

The Evans School has an outstanding opportunity for an Events Manager to join our team.

In general, Evans School events are designed to 1) promote the public’s understanding of the impact and strategic objectives of the Evans School and 2) build a sense of community among internal audiences (students, faculty, and staff). Activities associated with this position involve direct contact with the Evans School’s diverse internal and external audiences including community leaders, alumni, friends, faculty, staff, students, volunteers, donors and potential donors.

The Events Manager works under the direction of the Innovation & Engagement Manager and in collaboration with the Program Directors, and the Advancement team to design, manage, execute, and evaluate special events for the Evans School. Working independently and with colleagues across the school, the Events Manager will creatively leverage special events and targeted activities to achieve the School’s and the University's mission and values.

DUTIES AND RESPONSIBILITIES Event and Project Management (80%)

• Create and manage a project plan for all events across the Evans School.

• Manage competing priorities, procedures, timelines, and tasks to ensure all aspects of the event are completed on time.

• Serve as the event lead during the day of the event.

• Proactively communicate with stakeholders to gain clarity on the organization’s objectives, budget and preferences by leading planning meetings and sharing progress updates.

• Oversee audience lists, invitation design and RSVP tracking.

• Work with partners to create special event collateral, including programs, signage and scripts.

• Recruit and coordinate event volunteers.

• Manage budget tracking, payments and reconciliation.

• Research vendors, book venues, schedule speakers and serve as the principal liaison between contractors, organizers, staff and external partners.

• Develop and implement methods of evaluating events for outcomes, satisfaction levels, success rate, and improvement opportunities.

• Apply events analytics to create improvements, streamline processes, or eliminate events.

• Troubleshoot and resolve issues both on-site at events, as well as, when managing them remotely.Communication and Administrative Management (20%)

• Design and implement online registration pages and ensure data hygiene for integration with relational databases.

• Working closely with Marketing and Communications team, manage the graphic design needs to support the visual elements of event promotion as well as the visual assets of an event itself.

• Prepare briefing materials as needed for events.

• Manage the school’s room reservations systems, acting as the content expert for the booking systems.

• Maintain accurate and up-to-date school-wide events calendar and maintenance of Evans School and UW webpages that include event information and details. MINIMUM REQUIREMENTS

• Bachelor’s degree in events management, hospitality, development, public relations, project management or equivalent combination of education and professional work experience.

• A minimum of three years' experience in project management, events management, hospitality, or a related field, to include two years of experience managing events for large and diverse audiences, (e.g. fundraising dinners, public lectures, receptions) OR equivalent combination of education and experience.

• Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRED QUALIFICATIONS

• Experience in higher education organizations, the public sector, or nonprofit organizations.

• Strong interpersonal skills, with the ability to communicate effectively both written and verbally.

• Experience handling sensitive, confidential material and working with high-level administrators and professionals.

• Demonstrated ability to work well with multiple people and persons from diverse backgrounds.

• Demonstrated proficiency with computing environment, including Macs and PCs, Microsoft Office Suite (e.g. Word, Excel, Outlook, PowerPoint, Planner and SharePoint).

• Willingness and ability to learn to use the TANDEM database system, CVENT registration system, and other proprietary software products.

• Experience setting up Zoom meeting and conference calls.Key Skills & Competencies:

• Demonstrated organizational ability and strong attention to detail.

• Strong ability to work independently with limited direction while also working effectively as part of a team.

• Proficiency in relational databases and Microsoft Office for generating correspondence, special reports, spreadsheets and forms.

• Independent problem-solving and creativity.

• Flexibility and openness. CONDITIONS OF EMPLOYMENT

• Ability to work a flexible, in-person schedule to provide on-site staffing for scheduled events, including occasional events scheduled on evenings and weekends.

• Ability to assist in the moving, set up and tear down of tables, chairs and/or AV equipment (20 pounds regularly, and up to 40 pounds occasionally)

• The candidate selected must have a valid Washington state driver’s license, access to personal transportation, and willingness to travel when necessary (local travel only). Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.