Job Information
NetGuardians Administrative Assistant (FR-EN) 80-100% in Yverdon-les-Bains, Switzerland
We are looking for a dynamic and enthusiastic Administrative Assistant with a hands-on attitude.
In this exciting position, you will perform a variety of tasks, providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, together with event/team building activities. You will report to the HR Manager and will also support all HR related administration for all employees with a focus on Switzerland for admin and HR related matters.
More specifically you will cover:
Office Management:
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Liaise office cleaning company
Act as reception focal point (phone calls, mail, visitors)
Liaise with travel agency to support travel arrangements
Organization of events and team building activities
Handle administrative requests from Executive team
Plan AGM meetings and take detailed minutes
Human Resources:
Support joiners related administration (administrative on-boarding, family allowance, social charges coordination, immigration files, etc)
Support leavers related administration (contractual documentation, work certificate etc..)
Collaborate with our local brokers for any people insurances matter
Accident, long term sick leave, maternity case management with related insurance coordination and potential payroll impact
Time and Absence management, including E2Time application
Support for recruitment and selection process
Support the HR Manager on request
You are an experienced and flexible administrative generalist, with excellent organizational skills. You are a natural team player with a customer orientation and a service mindset. You are able to work in autonomy, with a high attention to details.
Proven track record in admin and office management, with at least 2 years' experience, preferably within an international company
Advanced knowledge of Swiss Administration (HR certification preferred)
Excellent command of MS Office, particularly Excel
Team building and event management experience
High sense of confidentiality
International and multicultural awareness
Fluent in French and English